Interactive sandbox

Try the live demo

Pick a role and jump into Acme Inc., a fully loaded sample company — 52 employees, two Toronto sites, live map GPS, clock photos, payroll history, and mileage receipts.

Ready for your own workspace? Start a 14-day free trial — no credit card. Plans start at $15/mo billed annually after the trial.

Get instant access

Tell us your name and email and we’ll sign you in — takes about ten seconds. Once you’re inside, you can switch between the administrator and employee views from the top menu.

How do you want to explore? *

Employee Clock in and out, request time off, and log mileage — what your staff would see every day. Company administrator Everything an owner sees — approvals, schedules, payroll, reports, and company settings.

Your name *

Work email *

Company (optional)

It’s a shared sample company, so skip real SSNs, banking details, or anything confidential. We keep what you submit so we know who’s trying the demo.

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

Heads up: the sandbox resets once daily at 03:00 (America/Toronto, EDT) — nothing you do here is saved. Next reset: Sep 23, 2026 at 3:00 AM EDT.

After you’re in

As an employee — clock in, request time off, check My pending, log mileage (including live GPS), and open Pay Stubs.
As an administrator — Approval Center, Live map, Team schedules, payroll, and Settings (including Clock rules).
Switch roles anytime — a switcher in the top menu flips between the admin and employee views, no second login needed.

Sandbox walkthrough →

Good to know

Email already used? — If your email is on a full TimeOff Manager account, use a different address for the sandbox. Already in the demo? Just re-enter with the same role, or use the in-app role switcher.
Something disappeared? — The sandbox rebuilds on its schedule, so demo users and changes are cleared on each reset.
Ready for your own company? — Start a 14-day free trial and your data is yours, permanently.

Demo · Walkthrough

See how it works on Acme Inc.

Short step-by-step guides for the workflows people actually use — clocking in with GPS and photos, live staff map, requesting leave, live mileage trips, building schedules, running payroll. Read one, then jump into the sandbox as an Employee or Company administrator.

15 walkthrough guides Hands-on sandbox Toronto · America/Toronto Resets on a schedule

How to get in

Open Demo logins, choose Employee or Company administrator, and enter your name and email. Administrators get full owner-level access — settings, payroll, live map, the whole roster.

Prefer a guided tour? Contact us and we’ll walk you through it live.

Go to Demo logins Browse the guides

Jump to Guides — employees Guides — admins Try these flows Quick reference Dataset

For employees

6 guides

Day-to-day tasks staff will do inside TimeOff Manager.

Getting started as an employee

Read the help article → Try it in the sandbox →

Clocking in & out

Time → Time Tracking: start and end shifts, take breaks, and use Forgot to punch if you miss a punch. Acme punches in the last ~90 days include clock-in and clock-out photos.

Read the help article → Try it in the sandbox →

Requesting time off

Me → My Requests to submit vacation, personal, or sick. Me → My pending shows your open leave, mileage, missed punches, and day notes.

Try it in the sandbox →

Logging mileage & receipts

Time → My Mileage: start a live GPS trip, or log a trip with a gas or parking receipt photo and send it for approval.

Read the help article → Try it in the sandbox →

My schedule & holidays

Me → My Schedule for your repeating week (and one-day exceptions). Me → Holidays shows company paid days that apply to you.

Read the help article → Try it in the sandbox →

Pay stubs

Me → Pay Stubs after a payroll run is marked paid — CAD totals on Acme, with PDF when published.

Read the help article → Try it in the sandbox →

For administrators

9 guides

Setup, live map, approvals, scheduling, payroll, and reporting — end to end.

Admin — company setup tour

Settings: Company Settings (including Clock rules / live location), Work Locations, Holiday catalog, and Web Kiosk. Top nav is Me, Time, Messages, Team, Reports, Settings.

Read the help article → Try it in the sandbox →

Adding & onboarding employees

Team → Employees: create people with the employee wizard, assign managers, and send the welcome email.

Read the help article → Try it in the sandbox →

Building the schedule & shift templates

Team → Employee Schedules and Shift Templates. Save this date only for a one-day exception. Overtime and validation rules live under Team as well.

Read the help article → Try it in the sandbox →

Approvals inbox

Dashboard → Approval Center for leave, missed punches, mileage, and day notes in one place. Team → Manage Requests is the leave-only queue; Leave Summary and custom types are under Team → Leave.

Read the help article → Try it in the sandbox →

Live staff map

Time → Live map: who is inbound vs clocked in, GPS history, and site pins for Acme Toronto HQ vs the Logistics Yard. Employees do not see this map.

Read the help article → Try it in the sandbox →

Team mileage review

Time → Team Mileage to approve trips. Staff log from Time → My Mileage — not under Schedule.

Read the help article → Try it in the sandbox →

Running payroll & pay stubs

Open Payroll Management at /admin/payroll for a biweekly CAD run. Reports → Day notes / ± hours for punch corrections. After mark-paid, staff see Me → Pay Stubs.

Read the help article → Try it in the sandbox →

Reports, analytics & accountant access

Reports → Analytics, Reports (Payroll / Mileage) exports, and Day notes. Settings → Accountant Access to invite an accountant.

Read the help article → Try it in the sandbox →

Staff messages

Messages (top nav) — one-way notes to the company or a team. Recipients open and acknowledge; it is not a chat.

Read the help article → Try it in the sandbox →

Try these flows yourself

Short hands-on paths to run right after you sign in. Labels match the top nav.

Time history (hybrid)

Employee → Time → Time Tracking. Older history is one summary row per pay period; the last ~90 days show day-by-day punches (with photos) from schedules.

Approvals + my pending

Company administrator → Dashboard Approval Center (leave, missed punches, mileage, day notes). Team → Manage Requests is leave-only. Staff track their own items at Me → My pending.

Payroll, day notes & pay stubs

Admins: Pay → Payroll runs for a biweekly CAD run (seed from 2024-01-01), then Reports → Day notes / ± hours. After mark-paid, everyone uses Me → Pay Stubs.

Mileage + live GPS

Time → My Mileage to start a live GPS trip or attach receipts. Admins review at Time → Team Mileage.

Live map (admins)

Time → Live map as administrator. Pins follow HQ vs Logistics Yard schedules; inbound vs clocked-in updates between daily resets.

Staff messages

Open Messages in the top nav. Admins send a note; employees open and acknowledge. Not the public support widget.

Quick reference — where to click

Labels match production. After the form signs you in, navigate from the top menu.

Employee

Instant

Hourly staff on Marcus Chen's team. Same menus as frontline employees in production.

Where to click

Dashboard — today's shift, balances, quick actions.
Me — My Requests, My pending, Calendar, My Schedule, Holidays, Pay Stubs.
Time → Time Tracking — clock in/out, breaks, Forgot to punch.
Time → My Mileage — live GPS trips, gas & parking receipts.
Messages — company notes to acknowledge.

Company administrator

Instant · full access

Owner-level access — Me, Time (including Live map), Team, Reports, Pay, and Settings.

Where to click

Dashboard → Approval Center — leave, missed punches, mileage, day notes.
Time — Time Tracking, Live map, Team Mileage.
Team — Employees, Employee Schedules, Shift Templates, Overtime, Manage Requests, Leave Summary, Validation Rules.
Reports — Analytics, Payroll / Mileage exports, Day notes / ± hours.
Pay — Payroll runs, Compensation, Job offer.
Settings — Company Settings, Work Locations, Holiday catalog, Accountant Access, Web Kiosk.

Who's who in the seeded dataset Show details

Alex Morgan

Seeded company owner — the original company_admin used in documentation screenshots.

Priya Sharma

Seeded human resources manager — people & leave focus, not a billing owner.

Marcus Chen

Seeded people manager for staff employee.01–employee.24. Employee instant visitors roll up to Marcus.

Olivia Grant

Seeded people manager for staff employee.25–employee.48.

These personas exist in the dataset so line-manager and HR views have realistic relationships — you don't need to log in as them.

What's in the demo dataset

Summary of the fictional Acme Inc. sample company after each sandbox reset — handy for training or comparing to your own company.

Topic	Details
Instant access	Employee: hourly staff, cohort A (Mon–Fri 09:00–17:00), reports to Marcus Chen. Company administrator: `company_admin` user with full Acme settings. Visitors are removed on reset; form data is retained.
Organization	52 seeded people: 1 company admin, 1 HR manager, 2 people managers, 48 staff. Toronto-area addresses. Two sites: Acme Toronto HQ (200 Bay St) and Acme Logistics Yard (99 Eastern Ave). Mix of personal and company (fleet) vehicles.
Live map & GPS	Live shift location is on. Map pins follow each person’s scheduled site. Minute-by-minute live state refreshes between daily wipes. Clock-in / clock-out photos on punches in the last ~90 days.
Leave policies	10 vacation · 5 personal · 5 sick / year (2024–2026). 2026 includes a mix of approved and pending requests.
Payroll	Biweekly from 2024-01-01 · recent 4 periods paid · pay stubs in Canadian dollars
Mileage	At least one sample trip per person, with example gas and parking receipt photos. Live GPS trips can be started from My Mileage after you sign in.

Cohort	Schedule	Who
A	Mon–Fri 09:00–17:00	Seeded admins/HR/managers, first 20 staff, and employee instant visitors.
B	Mon–Fri 08:00–16:00	10 staff
C	Thu–Sun 08:00–15:00	10 staff
D	Mon–Fri 17:00–00:00 (crosses midnight)	8 staff

← Documentation library