What does PTO software actually do?

It replaces the spreadsheet. Employees see their vacation, sick, and personal balances and request time off from any phone. Managers get notified, approve in one click, and everyone sees approved leave on a shared calendar. Accruals, carryover, and balance math happen automatically.

How can I automate time off tracking in my company?

Add your employees (a guided wizard suggests compliant leave policies for your state or province), and tracking automates itself from there: requests update balances instantly, accruals run on schedule, and payroll-ready Excel/CSV exports replace manual tallying. Most teams are set up in under 15 minutes.

What is the best way to track employee time off?

A dedicated system beats spreadsheets as soon as you have more than a handful of people: no formula errors, no version conflicts, an audit trail for every request, and balances employees can check themselves instead of asking HR. TimeOff Manager is priced by team size after a 14-day trial.

Does it handle US and Canada leave rules?

Yes. The employee setup wizard includes PTO minimums for all 50 US states and 13 Canadian provinces and territories, plus public holiday sync for both countries. It suggests compliant vacation and sick-day allocations based on where each employee works.

PTO software that ends the spreadsheet for good

Employees request time off from their phone. You approve in one click. Balances, accruals, and carryover calculate themselves — and payroll gets a ready-made report. Built for US & Canada teams.

From $15/mo billed annually after a 14-day trial. Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/mo or $479.90/year (51–1,000).

Start 14-Day Free Trial Try the live demo first

The spreadsheet always breaks. Here's what replaces it.

Manual PTO tracking fails the same way everywhere: stale balances, forgotten requests, double-booked weeks, and a scramble at payroll. PTO software fixes each one.

Balances that are always right

Vacation, sick, and personal day balances update the moment a request is approved. Accrual rules and year-end carryover run automatically — employees check their own numbers instead of emailing HR.

Approvals that don't stall

Managers get an email the moment someone requests leave and approve or decline in one click. Nothing sits forgotten in an inbox, and every decision leaves an audit trail.

One calendar for the whole team

Approved leave, public holidays, and team availability on a single shared calendar — so you never approve two people covering the same shift into the same week off.

Statutory PTO guidance for all 50 states and 13 provinces

The employee wizard recommends PTO minimums for every US state and Canadian province or territory. Add an employee in California and it suggests the sick-day minimum CA labor law commonly requires; add one in Ontario and vacation pay percentages come with them. You configure and own your final policies.

Automatic public holiday sync for US & Canada, per work location
Custom leave types beyond vacation and sick — bereavement, jury duty, anything your policy names
Excel/CSV exports for payroll: PTO usage, balances, year-end summaries

PTO software shared leave calendar showing approved vacation, sick leave, and public holidays for the whole team

Simple pricing

14-day free trial, then a plan that matches your team size. All features on every plan.

Starter

1–20 users

$15/mo

$180 billed annually after trial

All product features included
14-day free trial
No charge until the trial ends

Start 14-Day Free Trial

Growth

21–50 users

$25/mo

$300 billed annually after trial

All product features included
14-day free trial
No charge until the trial ends

Start 14-Day Free Trial

Scale

51–1,000 users

$49.99

per month after trial

or $479.90/year (20% off $599.88)

All product features included
14-day free trial
No charge until the trial ends

Start 14-Day Free Trial

Need clock-in/out too? It's in the same login.

TimeOff Manager also includes full time tracking software — GPS clock-in, timesheets, overtime, and a free kiosk app for shared tablets — so you don't have to buy and integrate a second tool.

PTO software questions, answered

What does PTO software actually do?: It replaces the spreadsheet. Employees see their vacation, sick, and personal balances and request time off from any phone. Managers get notified, approve in one click, and everyone sees approved leave on a shared calendar. Accruals, carryover, and balance math happen automatically.
How can I automate time off tracking in my company?: Add your employees (a guided wizard suggests compliant leave policies for your state or province), and tracking automates itself from there: requests update balances instantly, accruals run on schedule, and payroll-ready Excel/CSV exports replace manual tallying. Most teams are set up in under 15 minutes.
What is the best way to track employee time off?: A dedicated system beats spreadsheets as soon as you have more than a handful of people: no formula errors, no version conflicts, an audit trail for every request, and balances employees can check themselves instead of asking HR. TimeOff Manager is priced by team size after a 14-day trial.
Does it handle US and Canada leave rules?: Yes. The employee setup wizard includes PTO minimums for all 50 US states and 13 Canadian provinces and territories, plus public holiday sync for both countries. It suggests compliant vacation and sick-day allocations based on where each employee works.
How much does PTO software cost?: TimeOff Manager is billed by team size after a 14-day trial: Starter $180/year (1–20 users), Growth $300/year (21–50), Scale $49.99/month or $479.90/year (51–1,000). Checkout is on the site through Stripe.

Stop maintaining the PTO spreadsheet

14-day free trial, then Starter, Growth, or Scale — same plans as the rest of the site.

Start 14-Day Free Trial Explore the live demo